Searching for Documents by System Attributes

When using the Search Engine to look for documents, it is also possible to search for specific system attributes.

To do so, the search query has to be written as such:   

sysatt_<Attribute Alias>:<Searched value>

(Note that Attribute Alias is case sensitive)

For example, assuming documents with the following system attribute exists:

The document having the Deviation Description "Failure" could be searched with:

All documents having a Deviation Desctiption starting with Failure could be searched with:

However, starting at release 10.11.0, a new menu named System Attribute Name (Alias) is now available directly through the Search component preventing the need to remenber the query itself. When opened, it will disply the list of all System Attributes created within the system:

When an option is selected in the list, it will populate the search fields with the exact required query automatically and only the searched value needs to be entered:

Seacrching for a document containing a specific System Attribute can also be combined with other terms, for example, searching for a specific Control Number AND any document starting with Failure in the Deviation Descripotion could be done like this:

System attributes that are referring to Users can be searched in the same way, though it is important to note the username is the value that should be searched for (not the user's full name).

System attributes of type Multi-Selection list can also be searched in the same way, though it is good to understand that the value that is indexed is a coma separated list of the selected entries, so, when searching for an entry it is best to surround it by * like this:

Related Articles:

Performing Searches and Queries: https://docs.solabs.com/hc/en-us/articles/360042044013-SOLABS-QM10-Performing-Search-and-Queries

Document Actions that Trigger Search Indexing: https://docs.solabs.com/hc/en-us/articles/1500010689541-Actions-on-Documents-that-Trigger-the-Search-Indexing