In SOLABS QM10, it is possible (by users having the role SOLABS Document Administrator) to create Document Types that will bring up default settings for the document attributes when a document of that Document Type is created. One of the attributes that can be set when creating a Document Type is the Effective Date attribute. It can either be:
- Selected or Not Selected:
- if not selected, there will be no Effective Date displayed on the document once approved, but the document will be in an ‘Approved & Effective’ status by default once approved.
- If selected: the following settings are available to be configured:
These settings will establish the defaults when creating documents of that Document Type.
The Default Effective Date Delay (days) setting, allows you to customize, by Document Type, the period between when a document is Approved and when it becomes Effective. This can be useful when you want to allow a period of time to perform the training on an Approved document before it becomes Effective. The number of days defined in the Document Type for that parameter will then be available for selection when a document of that type is created. Starting with Release 10.9 it will be selected by default when authoring a document, but can be changed to another option. For earlier versions, it is displayed as an option but will not be selected by default so must be changed when authoring a document.
If different periods are allowed for training depending on the type of document (Ex: 15 days for SOPs, 7 days for Forms, etc.), it is possible to set these independently for each Document Type. When the document gets approved, it will go to an Approved, Not Effective status until the established number of days is reached.
Note that after the number of days set for that Effective Date Delay, the document will become Effective automatically even if the related training is not yet completed by all assignees.
It is NOT possible to define this period on a per document basis - it will apply to all documents of the same Document Type.